September 13, 2021

City of Grove CityRegular Council Meeting Agenda                                Monday, September 13th, 2021 at 7:00 p.m.

I. Pledge of Allegiance

II. Call the Meeting to Order

III. Consent to Agenda

A. Agenda

B. Minutes of the following City Council Meetings:  August 11th, 2020

C. Claims Totaling $256,469.66; July Payroll $19,004.24

IV. Visitor Recognition and Public Comment

A. Faye Kemp

B. Jeff Niendenthal

C. Brent & Monica Garza

D. Anthony Polly

V. Old Business

A. SCDP Grant Update

B. Amend Resolution 2021-7

C. Land Use Zoning Permits

D. Infrastructure Update

E. Grove City Voluntary Waiver of Liability Agreement

F. Oktoberfest

VI. New Business

A. Heat Share Program Agreement

B. Donations to South Grove from CARES

C. Grant for Historical Society

D. 2022 Proposed Tax Levy

E. Pet Ordinance 

VII. Staff Reports & Council  

A. Staff Reports

1. Rescue

2. Fire

3. Sheriff

4. Clerk

a) Clerks Conference

5. Public Works

a) Quotes for Shop

b) A/C at South Grove

B. Council Reports

1. Mayor Hudec

2. Halterman

3. Evenson

4. McCoy

5. Lokken

VIII. Adjournment

GROVE CITY REGULAR COUNCIL MEETING                              ​​​September 13thth, 2021 @ 7:00PM

MEMBERS PRESENT- Hudec, Halterman, Evenson, McCoy, Lokken​​​          

ABSENT-None

AGENDA:  Council Member Halterman made a motion to approve the consent to agenda and Claims and Payroll. Council Member Evenson seconded the motion. Motion carried with all members voting in favor.Mayor Hudec made a motion to approve the minutes from August 11th, 2021. Council Member Halterman seconded the motion. Motion carried with all members voting in favor.

VISITOR RECOGNITION and PUBLIC COMMENT:

Faye Kemp: Faye came to the council to as if Mike and Marie Stegeman would stay in their apartment at South Grove for 3 months while Faye was down south and Mike drove bus for the Local Bus Company. This is a one-time situation as the bus company is so shorthanded and is in desperate need of bus drivers. Mike has agreed to drive bus for 3 months (October- December) or until the bus company finds his replacement, whichever comes first. Council Member Halterman made a motion to allow Mike and Marie Stegeman to stay in the apartment of Faye Kemp at South Grove from October 1st thru December 31st 2021 while Mike drives bus, with the stipulation that Mike and Marie fill out a lease agreement and a liability agreement at the city office. Council Member Evenson seconded the motion. Motion carried with Mayor Hudec, Council Members Halterman, Evenson and Lokken voting in favor and Council Member McCoy opposed.

Jeff Niendenthal: Jeff came to give an update on the coffee shop, and what the Lions club has decided to continue with to the council. The lions club has decided to still move forward with the plans for the Coffee Shop. Deputy Clerk Ransom had put a call in to confirm some of the information that Jeff had gotten to the City Office on September 13th, 2021, but had not got a call back at the time of the meeting. 

Brent & Monica WitcombGarza:  Monica came to the council to present the plans for their lot at 108 3rd St. N. Monica asked the council for approval for Joel Inselmann to remove the curb allowing access to the property from the street. Council member McCoy made a motion to allow Joel Inselmann to do the knockdown of the curb on 3rd St. N. allowing access to the Witcomb property with the possibility of the drive way taking up 3 parking stalls on the street. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Monica brought forth re-zoning the 108 3rd St. N. from residential to a commercial lot. Their plan is to put gravel down, a fence up and store their equipment to their Tree Service Company. 

Anthony Polley– No Show

OLD BUSINESS:

Amend Resolution 2021-7 – Council Member McCoy made a motion to accept the revisions of Council Member Lokken seconded the motion. Motion carried with all members voting in favor.

Infrastructure Update – Sheila from Bolten and Menk came to give and update of the Mediation from the August mediation.  Mediation came to an agreement pending Councils approval.  Council Member Evenson made a motion to accept the proposal from Reiner and Bollig for the Infrastructure project as well as the $6500 for the Lift Station repairs as well.  Council Member Halterman seconded the motion. Motion carried with all in favor

Grove City Voluntary Waiver of Liability Agreement:  Council Member Evenson made a motion to accept the Grove City Voluntary Waiver of Liability Agreement. Council Member McCoy seconded the motion. Motion carried with all Council Members voting in favor. 

Oktoberfest: Mayor Hudec presented to the council the date change for Oktoberfest put on by Honkey’s, from the previous date of October 9th to October 23rd. Council Member Halterman made a motion to change that date with keeping the prior stipulations set fourth at the August meeting. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

NEW BUSINESS:

Heat Share Program Agreement: Mayor Hudec made a motion to accept The Heat Share Program Agreement and advertising it by utilizing bill inserts, website and newsletters. Council Member Lokken seconded the motion. Motion carried with all members voting in favor.

Donations to South Grove from CARES: The CARES program donated a stove, refrigerator and microwave for the South Grove Oak Room kitchen. Council Member McCoy made a motion to accept the donated appliances for South Grove for a total of $1377.99.  Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Grant for the Historical Society: Mayor Hudec presented information given from Andrea with the CARES program that the Historical Society was granted a $5000.00 grant to replace some lighting and flooring in the Historical Society Building. Council Member McCoy made a motion to accept the grant presented by the CARES program for the Historical Society to update the lighting, ceiling and flooring up to $5000.00. Council Member Lokken seconded the motion. Motion carried with all members voting in favor.

2022 Proposed Tax Levy: Council Member Halterman made a motion to raise the Proposed Tax Levy up to 5%. Council Member McCoy seconded the motion. Motion carried with all members voting in favor. 

Pet Ordinance: There have been many complaints of stray cats running around and dogs running at large. The City Hall is receiving calls frequently. A poll was put together to try and see what the community thoughts for the situation is. The survey is on the Grove City MN Citizens Page on Facebook and paper copies can be found at City Hall. Council Member Lokken had brought forth an idea for any city residence that that have more pets than the City Ordinance allows. She suggested that those residence be grandfathered in to having more pending they provide up to date vaccinations, purchase pet licenses for all, as well as once the pet has passed away that the resident does not replace the pet. 

STAFF REPORTS & COUNCIL:

Fire/Rescue: Rescue Chief Thomas came to the council to represent Fire and Rescue. Fire Prevention Week will be October 6th, 2021 from 5:30pm to 7:00pm. The Fire Department will be serving hotdogs and pop. 

Sheriff: Deputy Swisher presented the monthly report of 43 calls. 

Clerk- City Clerk Kalkbrenner asked the council for permission to attend the Clerks Academy Program in St. Paul October 7-8th, 2021. Kalkbrenner also asks the If the council will cover the $249.00 fee as well as lodging for the training. Council Member Halterman made a motion to send Kalkbrenner to Clerks Academy and cover the cost of the training and lodging. Mayor Hudec seconded the motion. Motion carried with all members voting in favor. 

Public Works: Hiepler presented a couple of quotes for the City shop to be repaired. Council Member Halterman made a motion to go ahead with Young Brother Construction to repair the City Shop up to the $6500.00. Council Member Evenson seconded the motion. Motion carried with all members voting in favor.

Hiepler presented an Emergency purchase for South Grove, for an A/C unit on a day that was 90 degrees outside. Council Member McCoy made a motion to approve the emergency purchase for an A/C unit for South Grove. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Mayor Hudec: Mayor Hudec brought to the council that further discovery had been made in regards to the fee that was waived for Jason at the August meeting. Mayor Hudec rescinded the motion from the August meeting for waiving the $100 reconnection fee Jason. Council Member Halterman seconded the motion. Motion carried with Mayor Hudec, Council Members Halterman, Evenson and Lokken voting in favor and Council Member McCoy abstaining. 

Mayor Hudec asked the council to sponsor the Mayor Association training in St Cloud. The cost is $99.00 for a one-time fee. Council member McCoy made a motion to pay the LMC MMA fee plus mileage. Council Member Lokken seconded the motion. Motion carried with Council Members Halterman, Evenson, McCoy and Lokken voting in favor. Mayor Hudec abstained.

Mayor Hudec asked the council to sponsor the additional $250.00 for Meeker in Motion. Hudec received a Scholarship of $200.00. Council Member Halterman made a motion to sponsor Hudec for Meeker in Motion for $250.00. Council Member Lokken seconded the motion. Motion carried with Council Members Halterman, Evenson, McCoy and Lokken voting in favor. Mayor Hudec abstained.

Mayor Hudec updated the council about the city wall on his property. Insurance will not pay for. Hudec presented quotes for $1500-$1800.00 to get it fixed. Council Member Evenson made a motion to pay up to $1800.00 to get the wall fixed. Council member McCoy seconded the motion. Motion carried with Council Members Halterman, Evenson, McCoy and Lokken voting in favor. Mayor Hudec abstained.

Halterman: Council Member Halterman brought up Stark Town Road needing a couple loads of gravel as the road had quite a few holes and wash boards. Mike made a motion to add a few loads of Grade 5 gravel from Elton Gravel on to Stark Town Road. Council Member Evenson seconded the motion. Motion carried with all members voting favor. 

Evenson: Council member Evenson brought up to the council about having the Public Works Department re-painted some of street poles being as some have been rusting.  

McCoy: Council Member McCoy brought up for the Public Works department to trim up the sucker branches on 2nd street. 

Lokken: Lokken brought up that there has been many complaints of vegetable being stolen from the community gardens.  

ADJOURNMENT: Council chose to schedule a workshop for October 4th at 2:30pm. Council Member Halterman made a motion to adjourn.  Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Approved