November 8, 2021

City of Grove CityRegular Council Meeting Agenda      
Monday, November 8st, 2021 at 7:00 p.m.

I. Pledge of Allegiance

II. Call the Meeting to Order

III. Consent to Agenda

A. Agenda

B. Minutes of the following City Council Meeting: October 11th, 2021C. Claims Totaling $302,782.59; Payroll: $14,058.58

IV. Visitor Recognition and Public Comment

A. Beverly Peterson

V. Old Business

A. Resolution 2021-8: Accepting Donations

B. Grove City Resolution to Adopt the MCHMP

C. Small Cities Grant Contract Agreement

D. City Wide Clean Up

VI. New Business

A. Liquor Licenses

B. Resolution 2021-11: Designating the Polling Place

C. Resolution 2021-12: Certifying Past Due Utility Billing

D. Resolution 2021-13: Accepting Donations

E. Dance Team Rental of South Grove Gym

F. Interim Loan / USDA Update

G. Baily Performance Review

VII. Staff Reports & Council  

A. Staff Reports

1. Rescue

2. Fire

a) Bids from Torkelson’s

3. Sheriff

4. Clerk

a) Training in Rockville 

5. Public Works

B. Council Reports

1. Mayor Hudec

2. Halterman

3. Evenson

4. McCoy

5. Lokken

VIII. Adjournment

GROVE CITY REGULAR COUNCIL MEETING ​​                           Monday, November 8th, 2021

MEMBERS PRESENT- Hudec, Halterman, Evenson, McCoy and Lokken                       ABSENT – None 

AGENDA: Council member Halterman made a motion to accept the consent to agenda pending any grammatical corrections. 

VISITOR RECOGNITION: Beverly Peterson came to the council to ask about installing a fence in her yard. The council agreed the area that Beverly wanted to install the fence was in her front yard. Therefore, she would need to apply for a variance as well with the building permit. Council and Clerk Kalkbrenner explained to Beverly how the process of the variance will proceed and that a public hearing notice will be published and be held at the December 13th Council meeting. 

OLD BUSINESS:

Resolution 2021-8: Accepting Donations:  Council Member Halterman made a motion to accept Resolution 2021-8 to accept the donations from the Cares office for a new stove, fridge and microwave for the kitchen at South Grove. Council Member McCoy seconded the motion. Motion carried with all members voting in favor. 

Grove City Resolution to Adopt the MCHMP: Council Member McCoy made a motion to accept Grove City Resolution to Adopt the MCHMP. Council Member Lokken seconded the motion. Motion carried with all members voting in favor. 

Small Cities Grant Contract Agreement: Council Member Halterman made a motion to accept the Small Cities Grant Agreement. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

City Wide Clean Up: Council Member Lokken drafted a flyer in regards to a Grove City Clean Up day later to come in the spring.

NEW BUSINESS:

Liquor Licenses: Council Member Halterman made a motion to accept the liquor license for Honkey’s and Roger’s Liquor Store. Council Member Lokken seconded the motion. Motion carried with all members voting in favor. 

Resolution 2021-11: Designating the Polling Place: Council Member Evenson made a motion to accept Resolution 2021-11 designating the Grove City Community Center as the 2022 Polling location. Council Member McCoy seconded the motion. Motion carried with all members voting in favor. 

Resolution 2021-12: Certifying Past Due Utility Billing: Council Member McCoy made a motion to accept Resolution 2021-12 to certify all past due utility bills to the property taxes. Council Member Halterman seconded the motion. Motion carried with all members voting in favor. 

Resolution 2021-13: Accepting Donation: Council Member Halterman made a motion to accept Resolution 2021-13 to accept $65,500 in donations from the Economic Development Cooperation. To be divided between, Grove City Historical Society – $5,000, Fire and Rescue Departments – $15,125, Community Center Kitchen – $15,125, South Grove Carpet and Kitchen floor – $30,250.  Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Dance Team Rental of South Grove Gym: Mayor Hudec made a motion to waive the $120 rental fee for the ACGC Falcon Dance Team for the 2021 dance season with the stipulation that any chance to rent the gym for revenue to the city would take precedence over their practice. Council Member Lokken seconded the motion. Motion carried with all members voting in favor. 

Interim Loan / USDA Update: Clerk Kalkbrenner brought to the council that she has received the final payoff for the Interim Loan with MN Rural Water. The final payoff as of December 1st did have an additional $220,034.61 that the city would be responsible for in extra interest. Mayor Hudec made a motion to pay off the extra interim loan interest with the General Funds that the city has set aside for this project from assessments.Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Performance Review for Baily: Personnel committee Mike and Sheldon brought forth their findings from the performance review they performed with Baily. Mike presented a $1.50 increase in pay for Baily starting November 24th 2021. Council Member McCoy made a motion to raise Baily’s rate of pay by $1.50. Mayor Hudec seconded the motion. Motion carried with all members voting in favor. 

STAFF REPORTS & COUNCIL

FIRE / RESCUE: Fire Chief Jans presented the reason the Fire Department lost the grant they applied for, it was due to low call volume. Jans asked the council if their grant writer could try again for another grant for the fire department. Instead of here normal rate of $1,200 it would only cost $600 since she already has the information and just would need to change a few dates. Council Member Evenson made a motion to allow the Fire Department to use the same grant writer and pay her up to $600 for her services on writing a new grant. Council Member McCoy seconded the motion. Motion carried with all members voting in favor. 

Jans brought to the council about the current air packs and that the Fire Department only has 6 workable ones currently as the rest are bad and need work or not fixable. Jans did say that he found 15 air packs for $4,000 up by Duluth. He asked the council for permission to purchase the air packs. Council Member McCoy made a motion to allow the Fire Department to spend up to $4,000 on air packs. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Jans presented that the Fire department had sent out donation letters asking for donations for equipment and such. Jans presented that they have received about $9,500 back in donations from the letter sent out. They are looking at two main extrication tools for Fire and Rescue. Battery powered jaws of life and a spreader. Together for used ones they will cost approximately $28,000. Jans would like to have a second company come out and go over another brand of these tools as well. Jans stated that the Fire department figured they would have $15,000 to contribute and was asking the city to help cover the rest. Council told Jans to bring this up again at the annual meeting with the townships for further discussion as well. 

Bids from Torkelson’s: Council Member McCoy made a motion to have Torkelson’s install two locks up to $250 each. One on the Rescue door and one on the main fire door. Council Member Lokken seconded the motion. Motion carried with all members voting in favor. 

SHERIFF: Deputy Swisher reported 43 calls. 

CLERK: Clerk Kalkbrenner asked the council for permission to attend training in Rockville on November 18th, 2021, for food, liquor and gambling licenses. Council Member Halterman made a motion to send Baily to training and cover the cost of the meal and milage. Council Member Evenson seconded the motion. Motion carried with all members voting in favor.

PUBLIC WORKS: Hiepler brought to the council about installing four “No Parking” signs at the cost of $244.35 for four signs and eight posts. Mayor Hudec made a motion to allow public works to purchase No Parking signs at a cost up to $244.35. Council Member Halterman seconded the motion. Motion carried with all members voting in favor. 

Hiepler asked the council for Public Works supervisor Roering and himself to both attend the Heartland Winter Conference on December 18th, 2021. Council member McCoy made a motion to send Roering and Hiepler to the Heartland Winter Conference and pay milage for them. Council Member Lokken seconded the motion. Motion carried with all members voting in favor. 

Hiepler asked the council to allow Public Works supervisor Roering attend MMUA Supervisors training December 7th-9th in St. Cloud. The cost for training is $465 for lodging and meals. Council Member Halterman made a motion to send Roering to MMUA training and spend up to $465 plus milage. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

MAYOR HUDEC: Mayor Hudec brought forth to the council that LMC had a contest going on “Mayor for a Day” and that he had advertised on his Facebook page “Mayor for a Day”, for Grove City. With the idea of having the winner get a goodie bag and a picture with the mayor and be able to assist in a Jr. council if there were enough applicants. 

Mayor Hudec made a motion to replace any signs that are noted by the Deputy for replacement. Council Member McCoy seconded the motion. Motion carried with all members voting in favor. 

MCCOY: Council Member McCoy brought up about a meeting time for South Grove Committee and who is on the Committee. Chuck Carlson, Larry Breen, Jason McCoy and Jesse Hudec.  

LOKKEN: Council Member Lokken asked the council if we could get the piano tuned at the Community Center. Council Member Halterman made a motion to get the piano tuned and fixed. Council Member Evenson seconded the motion. Motion carried with all members voting in favor. 

Council Member Lokken also asked about putting some greens in the planters at City Hall. Council Member McCoy made a motion to spend up to $100 on greens and decorations for the planters at City Hall. Mayor Hudec seconded the motion. Motion carried with all members voting in favor. 

ADJOURNMENT: Council Member Halterman made a motion to adjourn. Major Hudec seconded the motion. Motion carried with all voting in favor. 

APPROVED