June 8th 2020

City of Grove City  Regular Council Meeting Agenda

Monday, June 8th, 2020 at 7:00 p.m.   

I. Pledge of Allegiance

II. Call the Meeting or Order

III. Consent to Agenda

A.  Agenda                             

B.  Minutes of the following City Council Meetings:  May 18th 2020

C.  Claims Totaling $93,698.89; May Payroll $17,452.25

IV. Visitor Recognition and Public Comment

  1. Lisa Graphenteen
  2. David Eurle

V. Old Business

  1. Infrastructure Improvements Project
  2. South Grove
  3. Austin’s Schooling
  4. Other                                                                                                          

VI. New Business

  1. Barbara Lambertson
  2. Other

VII.   Council & Staff Reports

VIII.  Adjournment

GROVE CITY REGULAR COUNCIL MEETING  June 8th, 2020 @ 7:00PM MEMBERS PRESENT- Martin, Halterman, Evenson, Peterka, Hudec    ABSENT-None

AGENDA:  Council Member Evenson made a motion to approve the consent to agenda and Council Member Halterman seconded the motion.  Motion carried with all members voting in favor.

VISITOR RECOGNITION AND PUBLIC COMMENT

 Lisa Graphenteen from DSI (Development Services Inc.) came to the council meeting to discuss the city’s options for utilizing the Small Cities Development Grant Program. Lisa would be working with the city to go after grant funding to help with the remodel needed at South Grove, and possibly assisting other homeowners and rental property owners with grant funding as well. The city council decided to table their decision until the June 15th, 2020 meeting.

OLD BUSINESS

INFRASTRUCTURE IMPROVEMENTS PROJECT: Council member Hudec made a motion to approve the complaint against Reiner Contracting, Inc. and Merchants Bonding Company, to terminate Reiner’s right to correct the defective work, and agrees to pay the surety of the retained contract balance if the defective work is remedied by the surety. Council member Peterka seconded the motion. Motion carried with all members voting in favor.

Clark also informed the council that she had been contacted by one of Reiner’s subcontractors. He had reached out to her and requested payment for the work he had done in the city. Clark informed the contractor that his business and contract was with Reiner Contracting, not the City, and that he would need to receive his payment from Reiner. He stated that he has tried to receive his payment from Reiner for over two years, and still hasn’t been paid for his work. Clark stated she apologized to him, but she wasn’t able to pay him, he would need to take it up with Reiner.

Mayor Martin asked Clark to acknowledge in the minutes that the city council is still aware of issues that need to be corrected from the Infrastructure Improvements Project, but that the city isn’t able to fix them at this time, there are procedures that need to be followed first.

SOUTH GROVE: Clark informed the council that she had filled apartment 211 with a new resident, Bob King. Clark has also lined up someone to do the painting for apartment 205, and she has someone that is almost certain will be moving into apartment 205 on July 1st. Mayor Martin had received a quote for $2,550.35 to replace the to replace the carpet and vinyl in 205 from Tom’s Carpet Kingdom. Council member Peterka made a motion to approve replacing the carpet and linoleum, Hudec seconded the motion. Motion carried with all members voting in favor.

AUSTIN’S SCHOOLING: The council decided to table Austin’s schooling for the time being.

NEW BUSINESS

DAVID EURLE: David Eurle from Westberg Eischens came to the council meeting to discuss the 2019 Annual Financial Audit. In regards to the General Fund, the revenue and expenses have been relatively stable the past 4 years, and cash balances continue to increase each year. At the end of 2019, the balance was greater than 12 months of expenditures. In regards to the water fund, the operating expenses increased in 2019 due to depreciation related to the improvement project, and its cash balance continues to improve each year. In regards to the sewer fund, the operating expenses increased in 2019 due to depreciation related to the improvement project, but its cash balance has increased every year for the last 4 years. In regards to the electric fund, the fund has had an operating loss 3 out of the 4 years, however, the cash balance has improved significantly since 2016. In regards to the Senior Housing Fund, the fund has generated sufficient cash to cover all expenses the last two years. The annual debt service payments for this fund are approximately $70,000, and the debt matures in 2021. Overall, Mr. Eurle stated that the city’s finances were in good shape, and that he had no concerns.

BARBARA LAMBERTSON: Mrs. Lambertson came to the council meeting to discuss the city owned property next to her property. She had previously come to a council meeting in 2016 in regards to the same property. The Lambertson’s had the property surveyed, and would like to purchase approximately 2,815 square feet that is currently sectioned off on the property. She requested a $0 purchase price on the basis that they had paid for the surveying. Clark reminded the council that when the town assessed all of the properties for the Infrastructure Improvements Project, it was decided that all future land developed and sold would be assessed in the future, and that piece of property had it not owned by the City, would have received the whole $5,000 assessment. Due to the Lambertsons not wanting to purchase the whole property, they should determine how much of the assessment to charge. Council member Hudec made a motion to charge $1,000 for the assessment, and $1,000 for the purchase of the property. Council member Evenson seconded the motion. Motion carried with all members voting in favor. Mrs. Lambertson informed the council that she would discuss the offer with her husband and come back to the special meeting with their decision. The council asked Clark to add Mrs. Lambertson to the agenda, Clark stated she would.

STAFF

FIRE: Chief Jans informed the council the tanker was in the shop getting repaired. Mayor Martin asked Chief Jans to coordinate with Clark and reschedule the fire drill up at South Grove.

SHERIFF: Deputy Swisher stated that there were 30 calls last month. Roering inquired about the accident involving the accident that took out a light pole. Swisher informed Roering would need to contact the state patrol, as it was on Hwy 12 and the state patrol was the department that handled it. The council inquired about various calls from their report. Peterka informed Swisher that there has been a lot of unlicensed 4 wheelers along North Ave. Swisher said that he would stop them if they were unlicensed.

CLERK: Clark informed the council that she had received a message from Clarice Thesing that there are constantly cars speeding past her house as they come into town. Swisher stated that he would see if he could get the speed trap from the Sheriff’s office and put it there. Clark informed the council that deputy clerk Ransom received a quote from Arrowglass to purchase plexiglass for the office for $156. Halterman made a motion to purchase the plexiglass, and Hudec seconded the motion. Motion carried with all members voting in favor. Clark asked if the council was still ok with crediting sewer charges for residents with swimming pools if they let the city know. Clark informed the council that her residence would be one of them as she has an aboveground pool, and Hudec stated that he also had a pool and would like his sewer credited. Mayor Martin made a motion to approve reducing sewer charges for pools, Peterka seconded the motion. Motion carried with Martin, Peterka, Evenson, and Halterman voting in favor, Hudec abstained.

Clark also informed the council that a new resident, Bailie Kalkbrenner, had inquired whether or not she could park a 53-foot trailer on the street while she unpacked, as there isn’t any other place to park it and it has all her belongings in it. The council decided that as long as she put plywood under the landing gear and didn’t damage the pavement, that would be fine. Hudec made a motion to allow Kalkbrenner to park the trailer on the street for two weeks, Peterka seconded the motion. Motion carried with all members voting in favor.

PUBLIC WORKS: Public Works supervisor Roering informed the council that he had some issues with the high service pumps. To fix the pumps at the water treatment plant, the quote was $2,021.35. Council informed Roering to go ahead and get them fixed as its just regular maintenance. 

MARTIN: Mayor Martin brought up the parking issue brought up by Jason McCoy at the last council meeting, and it was decided that the issue remains between McCoy and Pautzke. Martin brought up naming the future road at the old football field after Doug Torgerson. Council member Peterka made a motion to purchase a sign for Torgerson Avenue, Hudec seconded the motion. Motion carried with all members voting in favor. Martin asked Peterka to ask Brian if he would inquire on facebook if any former athletes that were coached by Torg would be interested in donating to a plaque.

PETERKA: Council member Peterka made a motion to waive rent permanently for the CARE office. Evenson seconded the motion. Motion carried with Peterka, Evenson, Hudec, and Halterman voting in favor, Martin opposed. Motion carried.

ADJOURNMENT Council member Halterman made a motion to adjourn the meeting, Hudec seconded the motion.  Motion carried with all members voting in favor.