July 12, 2021

GROVE CITY REGULAR COUNCIL MEETINGJuly 12, 2021 @ 7:00PM

MEMBERS PRESENT- Hudec, Halterman, Evenson, McCoy and Lokken

ABSENT- None

AGENDA: Council Member Halterman made a motion to approve the consent to agenda and the minutes from June 14th, 2021 and June 21st, 2021 meetings. Council Member Evenson seconded the motion. Motion carried with all members voting in favor.

VISITOR RECOGNITION AND PUBLIC COMMENT:

Ellen Skindlien- came to the council meeting to discuss her neighbor to the north of her property, and how his property has two unlicensed trucks, as well as so much junk in the yard and in the trucks that are sitting right next to the property line.  Skindlien has been picking up garbage that blows over on her property and does not feel that it is her responsibility to pick up her neighbors trash. Skindlien did express how she has been complaining for over a year and many formal complaints have been submitted, and many letters sent out to the property owner. Skindlien wants any assistance she can get to take care of this nuisance. 

Daniel Pehle– came to the council meeting to discuss his water and sewer bill. Pehle expressed how he found a broken pipe under his house in his crawl space. Pehle is asking for a partial sewer credit on the excess water that did not go in to the sewer system. Based on water usage in June 2020 (2,830 gallons) compared to June 2021 (38,830 gallons). Council member McCoy made a motion to give a sewer credit of the difference between 2,830 gallons and 38,830 gallons back to Pehle. Council member Lokken seconded the motion. Motion carried with all members voting in favor. 

OLD BUSINESS

Pool Waiver / Payments – Fire Department- Fire Chief Jans brought in two checks for the 3 pools that Fire Department had already filled for the 2021 season. Council member McCoy made a motion for the Fire Department to stop filling pools. Council member Lokken seconded the motion. The motion carried with all members voting in favor. 

NEW BUSINESS

Grove City Rental Agreement and Check List– Council member Halterman made a motion to accept the Grove City Rental Agreement and Check List affective July 13th, 2021 for the rental of all City facilities, pending some grammatical corrections. Council member Evenson seconded the motion. The motion carried with all members voting in favor. 

Damages to retaining wall by Jesse Hudec property- Hudec discussed that he is doing further investigating with insurance and other information regarding the wall. 

Windmill Days– council discussed at morning workshop to expand out to the townships for their involvement, in hopes for more volunteers as well as expanding Windmill Days as a whole. 

Resolution 2021-6 Council member Halterman made a motion to accept Resolution 2021-6 to remove Lacey Clark from the bank account and add Baily Kalkbrenner, also to approve the minutes from last month’s meeting (6/14/21). Mayor Hudec seconded the motion. Motion carried with all members voting in favor. 

Resolution 2021-7- Council member Halterman made a motion to accept Resolution 2021-7. Mayor Hudec seconded the motion. Motion carried with all members voting in favor. 

STAFF

Sheriff- Deputy Sam stated to the council the National Night Out is August 3rd from 4-7 at Windmill Park. Carlson Meats will be donating the meat, Schmidty’s will be donating buns and such, and Deputy Sam is hopeful that Bernicks, Old Dutch, or Viking Coke will donate as well. Fire Department will be cooking the food.   Deputy Sam reported that the callshave been extremely busy. Deputy Sam asked the council if he could buy two of the old Grove City Sheriffs badges that were found in the City Office. Council brought up about making a shadow box to display some of the other patches, badges, pins and etc. to display at City Hall. Council member Evenson made a motion to give Deputy Sam the badges that he was inquiring about at no cost to him. Council member Lokken seconded the motion. The motion carried with all members voting in favor.

Clerk- Kalkbrenner brought to the council about Aaron with the Baptist Church if he needed to fill out a Grove City Rental Agreement Form and pay the deposit. Kalkbrenner asked since they are non-profit if the council would be willing to cover the rental deposit for Aaron. Council member McCoy made a motion to waive the Rental Deposit for Aaron to use the Gym. Council member Evenson seconded the motion. The motion carried with all members voting in favor.

Kalkbrenner spoke on behalf of Charles Horky. Horky is wondering what steps he needed to take in order to add a driveway to his property. With investigation the City office did establish that there is no driveway to access 310 2nd Street S / Charles Horky property. Horky is asking if he can cut the curb and have Meyer Contracting install an 18’ driveway. The council discussed that we can add the driveway addition to the current permit and that Horky does not need another construction permit.

Kalkbrenner asked the council for permission to purchase a new voice recorder to replace the old one. Council member McCoy made a motion to spend up to $100 on a new recorder for council meetings. Council member Lokken seconded the motion. The motion carried with all members voting in favor. 

Summer Rec- council discussed paying the helpers under 14 years of age. Council discussed that the Clerk will pay Sam for summer rec and she can pay the helpers that are under 14 years old, and 2022 summer rec will have a new contract.

Public Works- Hiepler informed the council of an estimated cost of gutters for the Fire Hall of approximately $900.00.  Mayor Hudec made a motion to spend up to $900.00 for gutters for the Fire Hall. Council member Lokken seconded the motion. Motion carried with majority vote of Mayor Hudec, Evenson, Halterman and Lokken voting in favor. Council member McCoy abstained. 

Hiepler spoke on the behalf of Public works supervisor Roering asking the council if he could purchase an old transformer for $15. Mayor Hudec made a motion to give Roering the transformer at no charge with the stipulation that a receipt is written up. Motion was seconded by Council member Halterman. Motion carried with all members voting in favor. 

Hiepler asked the council for permission to go to overhead school at a cost of $465 for the training plus hotel, food and transportation. Council member Halterman made a motion to send Austin Hiepler to Overhead Training in September 14th-17th. Council member Evenson seconded the motion. The motion carried with all members voting in favor. 

Hiepler presented the purchase of a new Crimper to the council for the Public Works Department, as the one that they currently have is worn out and does not operate in a safe manner anymore. Council member McCoy made a motion to spend up to $2,800 on a new crimper for the Public Works Department. Council member Halterman seconded the motion. The motion carried with all members voting in favor. 

Rescue- Chief Thomas brought up to the council that they have hired Emily Hanson for the Rescue Squad. Ericka McCann has moved and left the Rescue Squad. Chief Thomas asked the council if he could get someone to clean the Fire Hall. Council member Halterman asked if the Rescue squad is not able to empty garbage and pick up after themselves after their meetings or training. Chief Thomas brought up to the council that Rescue and Fire could use some new hand held radios. The parts are becoming obsolete and harder to find.  The costs for the radios are around $3,500 per radio plus the programming. Chief Thomas did bring up as well that the SCBAs for Fire and Rescue are expired and could use replacing. They have applied for some grants in the past and were denied in 2020. Cost for the SCBAs is approx. $6,500 each and they have twenty of them.  It was discussed to replace ten of them one time and ten later another time so that they all did not need to be replaced at the same time down the road. It was discussed doing some more research on switching brands (Scotts or MSA), seeing if the ones that are not working can be fixed or if they need replacing for sure, as well as, getting bids on quantity and brands. 

Fire- Chief Jans brought checks for pools filled. Pumper truck 531 over heats each time it is driven. Jans is asking the council for permission to take truck 531 in to be fixed, approximately $3,000 ($1,500 for parts and $1,500 for labor) to fix with new radiator, labor on install and to service the truck. Council Member McCoy made a motion to spend up to $3,500 on a new radiator and misc. repairs to pumper truck 531. Mayor Hudec seconded the motion. The motion carried with all members voting in favor.

COUNCIL

Mayor Hudec- brought to the councils attention about installing a roof over the entry way to City Hall. Quotes ranging from $2,200-$3,200. This would allow the water to drain out over the flower beds and past the sign.The Council decided to discuss further at a workshop at a later date. 

Heartland community sign grant this year and next year. Mayor Hudec will take it upon himself to look in to community signs.

Lokkenbrought to the council a flyer to go out as a mailer with the utility bills just as a reminder of City Ordinances pertaining to lawns, pets and nuisances, pending some grammatical changes.

ADJOURNMENT: Council member Halterman made a motion to adjourn. Mayor Hudec seconded the motion. Motion carried with all members voting in favor. 

APPROVED