May 13th 2019

City of Grove City                                                 Regular Council Meeting Agenda                                                  Monday, May 13th, 2019 at 7:00 p.m.

I. Pledge of Allegiance

II. Call the Meeting or Order

III. Consent to Agenda

A.  Agenda                                                                                               

B. Minutes of the following City Council Meetings:  April 8th, 2019

C.  Claims Totaling $115636.10; April Payroll $18,124.75

IV. Visitor Recognition and Public Comment

  1. Verna Kulseth
  2. Other

V. Old Business

  1. Bollig
  2. Braun Intertec
  3. South Grove Doors
  4. Other                                                                                              

VI. New Business

  1. Resolution 2019-7 adopting the Grove City Electric Distributed Energy Resource Interconnection Process
  2. Assessment Contract with Meeker County
  3. GovPayNet
  4. Writing off old past due accounts
  5. Current Past Due Accounts
  6. Other


VII.   Council & Staff Reports

VIII.  Adjournment

GROVE CITY REGULAR COUNCIL MEETING                                                                                                    May 13th, 2019 @ 7:00PM    MEMBERS PRESENT- Martin, Halterman, Evenson, Peterka, Hudec                                                                         ABSENT-None

AGENDA:  Mayor Martin removed Braun Intertec and the South Grove Doors off of the agenda. They will be discussed at the special council meeting on Wednesday, May 15th. Council Member Evenson made a motion to approve the consent to agenda and Council Member Halterman seconded the motion.  Motion carried.

VISITOR RECOGNITION

Verna Kulseth came to the council meeting to discuss her water and sewer bill. She had a water leak and while she used all of the water, the leak went down through her dirt floor in the basement, not through the sewer. Council ok’d charging her the base fee and her average monthly usage, reducing the sewer portion of her bill. Council member Hudec made a motion to use her monthly average sewer charge, Evenson seconded the motion. Motion carried.

NEW BUSINESS

RESOLUTION 2019-7 Grove City Electric Distributed Energy Resource Interconnection Process:  Council member Peterka made a motion to approve Resolution 2019-7, which adopted the Grove City Electric Distributed Energy Resource Interconnection Process, Hudec seconded the motion. Motion carried.

ASSESSMENT CONTRACT WITH MEEKER COUNTY: Council member Halterman made a motion to continue the assessment contract with Meeker County, Evenson seconded the motion. Motion carried.

GOVPAYNET: City Clerk/Treasurer Clark had met with GovPayNet and she asked the council to switch from Revtrak to GovPayNet, which is a company that handles all credit card payments for the city. There is no cost to the city, customers will pay a lower service fee with GovPayNet than they currently do with Revtrak, and the City will receive a handheld machine to be able to take credit and debit cards in the office.  Council member Peterka made a motion to approve switching to GovPayNet, Hudec seconded the motion. Motion carried.

WRITING OFF OLD PAST DUE ACCOUNTS: Clark presented the council with the list of all the delinquent utility accounts. She asked for council permission to write off 4 old accounts that were uncollectible from 2013-2015. Council member Peterka made a motion to write off the4 accounts, Martin seconded the motion. Motion carried.

CURRENT PAST DUE ACCOUNTS:  Clark informed the council that Deputy Clerk Ransom has done a great job with trying to keep accounts current. Now that the cold weather rule is over, Ransom was looking for direction on dealing with past due accounts. Council agreed that for any customer wanting a payment plan for the spring/summer months, they will need to attend a council meeting and get approval from the council.

STAFF

CLERK: City Clerk Clark informed the council that she attended year 3 of the Clerk’s Institute and is now a certified municipal clerk. Clark informed the council that she had received a Thank You card from Doug Torgerson’s daughters for being so accommodating with the use of the South Grove Gym. Clark informed the council that there would be a vacancy at South Grove at the end of the month, and she was working on filling it.

The next council workshop will be June 6th at 9am.

PUBLIC WORKS: Public Works Supervisor informed the council that they would be focusing on getting the windmill back together and will have it done before Windmill Days. The council asked Roering questions on the MMUA training program.

MARTIN: Mayor Martin informed the council that he had been speaking with Ranulfo Moreno about what type of fencing or barrier he is planning on having for the empty lot he purchased last year. Clark provided the council with the ordinances regarding fences and outside storage. Clark said Moreno’s next step needs to be getting a building permit for the fence and then go from there.

Martin informed the council that he and Clark would be attending a meeting on May 30th at 5:30 regarding grants. Martin also spoke about a possible meter issue at Pautzke’s apartment building. He is having Roering look into it.

HALTERMAN: Halterman inquired about the City’s campground and whether or not we can add additional camping spots now that the wastewater treatment plant is gone. Clark stated that she thought the number of spots the city can have is decided by the state and the department of health. She would inquire about it and bring back an answer for the next meeting.

Halterman also asked about the big Evergreen tree on Lindstrom Ave. It blocks the view when at the intersection. Roering said he would look into it.

EVENSON: Evenson asked about policies at South Grove. He had been approached by a resident about whether or not the city provides light bulbs. Roering said the residents need to ask him for one. He also had questions about the rent for each apartment. Clark said she would get Evenson a handbook. 

Evenson also asked about the cemetery and the issues that occurred last year. Clark stated that when she spoke to the county last, Beacon had mistakenly drawn his property lines and that the owner would need to prove its theirs if they feel it is. Right now its labeled as unknown.

PETERKA: Council member Peterka informed the council that he had talked to his son about the mowing. Hudec informed the council that for Brian to have the insurance the council is asking for, the city would need to pay him a maintenance fee of $300. Martin made a motion to have the city take care of the mowing  for this year, Evenson seconded the motion. Motion carried.

HUDEC: Council member Hudec inquired about a cleanup day for the City. Clark stated that she had emailed West Central Sanitation and hadn’t heard anything yet, she would try again.

ADJOURNMENT Council member Evenson made a motion to adjourn the meeting. Halterman seconded the motion.  Motion carried.