January 14th 2019

City of Grove City                                                Regular Council Meeting Agenda                     Monday, January 14th, 2019 at 6:30 p.m.    

I. Special Meeting- Moreno Rezoning

II. Pledge of Allegiance

III. Swearing in Officials

IV. Call the Meeting or Order

V. Consent to Agenda

A. Agenda                                                                                                                        B. Minutes of the following City Council Meetings:  December 4th, 10th, and 27th, 2018, January 2nd 2019

C.  Claims Totaling $196,281.69 ; December Payroll $51,273.68

VI. Visitor Recognition and Public Comment

VII. Old Business

  1. Bollig
  2. Braun Proposal
  3. Other                                                                                                          

VIII. New Business

  1. Resolution 2019-1-Official Appointments & Meeting Dates
  2. Resolution 2019-2-Access to Checking & Savings Account
  3. Fee Schedule
  4. Windmill Days
  5. Pay Equity Report
  6. Leash Law
  7. Other

IX.   Council & Staff Reports

A.  Staff Reports

B.  Council Report

X.  Adjournment

GROVE CITY REGULAR COUNCIL MEETING                                                                           January 14th, 2019 @ 6:30PM      MEMBERS PRESENT- Martin, Halterman, Evenson, Peterka, Nelson                                                              ABSENT-None

MORENO REZONING- Martha and Ranulfo Moreno purchased the property located at 106 2nd St N, and had applied for a variance to the zoning ordinance, and rezoning the property from residential to commercial. Mr. Moreno will be using the property for storing his business equipment. The council asked how he would be concealing the equipment, as the commercial ordinance states that he would need to either put a fence around the area or plant shrubbery as tall as the equipment, so the contents of the lot is shielded from view. Mr. Moreno stated that he would be planting shrubbery sometime this summer, hoping to have them planted by May. Council member Evenson made a motion to rezone the property, Nelson seconded the motion. Motion carried.

SWEARING IN OFFICIALS: Mayor Martin and Council members Sheldon Evenson, Mike Halterman, and Bill Peterka were sworn into office by City Clerk Clark.

AGENDA:  Council Member Peterka made a motion to approve the consent to agenda and Council Member Halterman seconded the motion.  Motion carried.

OLD BUSINESS

BOLLIG: Scott from Bollig came to discuss the infrastructure improvement project and the wastewater ponds project. Council member Halterman made a motion to approve change order #2 for the wastewater ponds, which is in regards to the biosolids disposal and adjusting final quantities. Evenson seconded the motion. Motion carried with Nelson abstaining. Change order #3 was not approved, which changed contract times and final completion dates. Pay application #17 & 18, which included quantities that the contractor had not previously submitted, were not approved.

Scott also spoke about the city’s annual update for the chloride management plan, which is due April 12, 2019. He identified the major users of water, and spoke about how leaks were a significant source of water use in 2018, with approximately 300,000 gallons total from 7 suspected leaks.

BRAUN PROPOSAL- The council decided to table the proposal until Clerk Clark had a further chance to talk with the lawyer.

NEW BUSINESS

RESOLUTION 2019-1 Official Appointments & Meeting Dates: Council member Peterka made a motion approving Resolution 2019-1, Halterman seconded the motion. Motion carried.

RESOLUTION 2019-2 Access to Checking & Savings Account: Council member Peterka made a motion to approve Resolution 2019-2, Evenson seconded the motion. Motion carried.

FEE SCHEDULE: The camping fee for a week was increased from $125 to $150, and the monthly fee was increased from $350 to $400. The damage deposit for renting the South Grove gym was increased from $100 to $200. All other fees remained the same. Council member Peterka made a motion approving the 2019 Fee Schedule, Mayor Martin seconded the motion. Motion carried.

WINDMILL DAYS: Council member Nelson reported that the Windmill Committee would like the city to ok Windmill Days being held May 31st, 2019-June 2nd, 2019. Nelson made a motion to hold Windmill Days on those dates, Peterka seconded the motion. Motion carried.

PAY EQUITY REPORT: City Clerk Clark presented the council with the pay equity report that she composed. She didn’t follow what the previous clerk had reported, instead opting to use the states recommendations. Council member Evenson made a motion approving the pay equity report, Halterman seconded the motion. Motion carried.

LEASH LAW: Council member Peterka asked Clark to compile examples of what surrounding towns ordinances are in regards to leash laws, and the topic will be discussed at the next council meeting.

STAFF

RESCUE: Rescue chief Thomas reported that the rescue rig was fixed. Thomas reported that the water heater wasn’t working in the fire hall; Roering stated that he would look into it. March 1st @ 2nd they will be going to their annual conference.

FIRE: Fire Chief Jans informed that council that they had the equipment van fixed. Jans is working on a grant for a washing machine for the fire equipment. Jeremy Boeyink presented the council with the fire departments grant plan. The fire department asked the council for permission to hire grant writers to assist the fire department with securing grant funding. Peterka made a motion to allow the fire department to hire the grant writer, Evenson seconded the motion. Motion carried.

SHERIFF: Deputy Swisher informed the council that there were 28 calls in the month of December. The council asked Swisher to attend the council workshops. The next council workshop will be Thursday, January 31st at 9 am.

CLERK: City Clerk Clark asked the council for permission to attend the annual MCFOA Conference, which is being held in March in St Cloud. Council member Peterka made a motion to send Clark to the conference, Nelson seconded the motion. Motion carried. Clark also informed the council that she had spoken to County Auditor Barb Loch about the forfeited property, and there would be costs to the city if they wanted to purchase it. Council decided to let the property go to auction.

PUBLIC WORKS: Public Works supervisor Roering informed the council that the Windmill is being worked on and should be completed before Windmill Days. He would like permission to send Blonigen to training in March. Council member Halterman made a motion approving the training, Evenson seconded the motion. Motion carried. Roering informed the council that the washer at South Grove needed $7 worth of parts and that he repaired it.

NELSON: Council member Nelson informed the council that he was resigning from the council effective immediately. Council member Evenson made a motion approving Nelson’s resignation, Peterka seconded the motion. Motion carried. The council thanked Nelson for his time spent serving the community.

ADJOURNMENT Council member Halterman made a motion to adjourn the meeting. Peterka seconded the motion.  Motion carried.