April 8th 2019

CITY OF GROVE CITY

SPECIAL MEETING

April 8th, 2019 @ 9:00 AM

AGENDA:

  1. Local Board of Appeals and Equalization Meeting

ADJOURNMENT

GROVE CITY SPECIAL COUNCIL MEETING      April 8th, 2019 @ 9:00 AM     MEMBERS PRESENT- Martin, Peterka, Halterman, & Evenson                     ABSENT-Hudec

SPECIAL MEETING

Local Board of Appeals and Equalization

The city council met with Lee Schroeder and Missy Voigt from the Meeker County Assessor’s Office. Missy will be Grove City’s new assessor. They presented the council with Grove City’s 2018 house sales, 9 residential sales, with a sales ratio of 84.50%. There was one commercial sale with a sales ratio of 71.83%.

            Michael Sordahl from 501 Lindstrom Ave came to the meeting to discuss the valuation of his three parcels. Michael felt that the valuation on the parcel that his house is on needs to be adjusted due to the poor condition of the house. The recommendation from the county was to have no change from the city, and they will visit with Mr. Sordahl and re-evaluate it, and then the county board can approve or deny the change. Council member Peterka made a motion for no change, Evenson seconded the motion. Motion carried.

No other residents came to the meeting. Peterka made a motion to adjourn, Evenson seconded the motion. Motion carried. Meeting adjourned at 9:30 am.

ADJOURNMENT- Council member Peterka made a motion to adjourn the special meeting; council member Halterman seconded the motion. Motion carried.

City of Grove City                         Regular Council Meeting Agenda                               Monday, April 8th, 2019 at 7:00 p.m. 

I. Pledge of Allegiance

II. Call the Meeting or Order

III. Consent to Agenda

A.  Agenda                                                                        

B.  Minutes of the following City Council Meetings:  March 11th, 2019

C.  Claims Totaling $112,670.48; March Payroll $18,699.50

IV. Visitor Recognition and Public Comment

  1. Meeker County HRA
  2. Meeker County Sheriff’s Department

V. Old Business

  1. Bollig/Reiner/Braun Proposal
  2. South Grove Doors
  3. Other                                                                                              

VI. New Business

  1. Resolution 2019-5 Windmill Days Volunteers
  2. Annual Windmill Days Donation
  3. Resolution 2019-6 Donation from Grove City Lions Club
  4. Flowers at South Grove
  5. Other

VII.   Council & Staff Reports

VIII.  Adjournment

GROVE CITY REGULAR COUNCIL MEETING                                                                                                    April 8th, 2019 @ 7:00PM     MEMBERS PRESENT- Martin, Halterman, Evenson, Peterka, Hudec                                                                         ABSENT-None

AGENDA:  Council Member Halterman made a motion to approve the consent to agenda and Council Member Hudec seconded the motion.  Motion carried.

VISITOR RECOGNITION

Karla Lundin from the Meeker County HRA addressed the council concerning the 4 county owned houses located in Grove City. The Meeker County HRA is looking for support from the city council to transition the houses to the voucher program. Council member Peterka made a motion to sign a letter of support, Hudec seconded the motion. Motion carried.

Chief Deputy Becky Howell from the Meeker County Sheriff’s Office came to the council meeting to present and discuss the 2018 Activity Report.  The Meeker County Sheriff’s Office responded to 443 calls in Grove City. Grove City is contracted for 2,080 hours per year, and last year the Sheriff’s Office provided an additional 216 hours in Grove City. Deputy Howell explained some of the programs that the Sheriff’s Office provides, such as the DARE program and Hidden in Plain Sight, programs that bring awareness to parents and children in regards to drugs. Chief Deputy Howell answered the council’s questions, and thanked the council for the opportunity to serve the citizens of Grove City.

Brian Peterka came to the council meeting at the council’s request in regards to mowing by the wastewater ponds. The council is asking Brian to provide a proof of insurance before coming to an agreement on mowing. Brian will talk to his insurance agent and get back to the council.

Bill Houselog came to the council to ask permission for the Lion’s Club to hold Bingo during Windmill Days on Friday; May 31st. Council member Peterka made a motion to allow a gambling permit to the Lion’s Club to host Bingo during Windmill Days, Hudec seconded the motion. Motion carried.

OLD BUSINESS

BOLLIG: Scott from Bollig answered questions about Mayor Martin’s questions about reports for the waste water ponds. Martin had questions regarding the Bio solids from the Wastewater facility that was decommissioned last year. Scott offered to get in contact with Chandi McCracken, the MPCA agent that works with the City. Council member Halterman asked Scott if Bollig was going to be working for the city in regards to taking care of warranty issues regarding the new pavement. Council member Evenson and Hudec also expressed their concerns to Scott, stressing that they are really counting on Bollig to hold up their end of the deal and work for the city.

BRAUN PROPOSAL: The council was presented with change order #1 from Braun Intertec. The change order includes a $4,840 fee cut from having Braun supervise Hardrives in completing the coring. Braun will still be completing a pavement evaluation and will be completing all of the testing of the cores. Council member Evenson made a motion to accept change order #1, Halterman seconded the motion. Motion carried.

SOUTH GROVE DOORS: Tabled until next month.

NEW BUSINESS

RESOLUTION 2019-5 Windmill Days Volunteers:  Mayor Martin made a motion to approve Resolution 2019-5, which names all Windmill Days volunteers as Official City Volunteers, Halterman seconded the motion. Motion carried.

ANNUAL WINDMILL DAYS DONATION: Council member Hudec made a motion to continue the yearly donation of $2,000 to the Windmill Days Fund, Evenson seconded the motion. Motion carried.

RESOLUTION 2019-6 DONATION FROM GROVE CITY LIONS CLUB: Council member Peterka made a motion to approve Resolution 2019-6 accepting a $1,500 donation for the Windmill Restoration Fund, Hudec seconded the motion. Motion carried.

FLOWERS AT SOUTH GROVE: Council member Peterka made a motion to pay Lucille Pautzke $100 to use for flowers at South Grove. Council member Evenson seconded the motion. Motion carried.

STAFF

FIRE/RESCUE: Rescue Chief Thomas informed the council that the water heater wasn’t working in the fire hall. Roering will look at it and see if it can be fixed or if the city needs to purchase a new one.  Thomas also informed the council that they would be performing a mock crash at the Jr/Sr High School on May 3rd.

SHERIFF: Deputy Swisher informed the council that there were 49 calls in the month of March. Swisher had also compiled a list of possible ordinance violations for Clark and the council.

CLERK: City Clerk Clark informed the council that she received a $100 scholarship to attend year 3 of the MCFOA Clerks Institute, bring the cost to $345. Year 3 is the final year and Clark will be a Minnesota Certified Municipal Clerk. Peterka made a motion to allow Clark to attend year 3, Hudec seconded the motion. Motion carried.

Clark informed the council that Jack Heacock had a water leak issue. Clark informed the council that in previous similar situations, council had approved averaging the sewer charges due to the water not actually going down the sewer. Council approved allowing Clark to readjust Heacock’s sewer charges.

Clark informed the council that Deputy Clerk Ransom had questions in regards to allowing payment plans after the Cold Weather Rule ends. The council would like Ransom to attend the next council workshop. The next workshop is scheduled for May 9th at 9am.

PUBLIC WORKS: Public Works Supervisor informed the council that there is a training session in May that he would like to attend. The council had some questions regarding the training that MMUA provides for the city. Martin made a motion to send Roering to the training, Peterka seconded the motion. Motion carried.

Roering informed the council that Blonigen passed his water license test, and now has a class D water license. Martin reiterated that the council feels Roering and Blonigen did a great job with snow removal this challenging winter.

EVENSON: Evenson asked Swisher to keep an eye on the trucks traveling along Axel Ave.

PETERKA: Council member Peterka informed Evenson that he was supposed to be on the South Grove Board. Peterka also inquired about washing windows at South Grove. Roering informed the council that Trudy Heining has washed the windows twice already this year.

HUDEC: Council member Hudec asked Clark to schedule a city wide cleanup day with West Central Sanitation.

ADJOURNMENT Council member Peterka made a motion to adjourn the meeting. Hudec seconded the motion.  Motion carried.